Employee Master Database
One Central Record for Every Employee- Accurate, Secure, Unified
Core HRIS for storing and managing employee data, documents, and status
Kriatix
Creator
HR
Category
33
Pages
165
Downloads
English
LanguageTrusted by growing startups
See Employee Master Database In Action
The Employee Master Database by Kriatix is a low-code, AI-ready solution that consolidates and manages all employee information from across your HR, finance, IT, and compliance systems in one place. Whether you’re managing 50 or 5,000 employees, this tool creates a single source of truth for all personnel data, secure, searchable, and customizable.
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What Is the Employee Master Database?
The Employee Master Database is a centralized data engine that stores, syncs, and manages employee records from personal details and ID proofs to department info, payroll mappings, asset allocation, and compliance documentation. Built on the Kriatix low-code platform, it replaces scattered spreadsheets with a smart, searchable, and secure record system.
Who Is It For?
| Role | How They Benefit |
|---|---|
| HR Teams | Maintain clean, updated employee records across the lifecycle |
| IT & Admin Teams | Track device allocation, ID issuance, and system access from one place |
| Payroll & Finance | Access accurate CTC structures, bank details, and deductions |
| Compliance Teams | Ensure record-keeping meets regulatory standards |
| CXOs & CHROs | View organization-wide employee trends, costs, and headcount metrics |
Key Features
- Centralized record for every employee
- Role-based access to sensitive or restricted fields
- Automated data sync from HRMS, payroll, and onboarding tools
- Custom fields, forms, and workflows by department
- Version control and change logs for audit history
- Document upload and expiry tracking (Aadhaar, PAN, contracts, etc.)
- Smart search, filters, and exportable views
Benefits
- Eliminate data duplication and fragmented employee info
- Improve HR and admin efficiency with one trusted record
- Stay compliant with audit-ready documentation and logs
- Enable faster onboarding, offboarding, and transfers
- Control data visibility based on team or role
- Access accurate employee data from anywhere, anytime
How It Works
Import or Sync Data
Define Fields & Permissions
Upload or Automate Updates
Track & Manage
Search & Export
Add-ons & Integrations
- HRMS platforms: Darwinbox, SAP SuccessFactors, BambooHR
- Payroll engines: GreytHR, Zoho Payroll, Keka
- ID/Document verification APIs
- Access management & IT asset tracking tools
- Zapier, API & webhook support for HR automation
Deployment & Access
- Accessible via Web, Mobile, and Tablet
- SaaS (cloud-hosted) or On-Premise deployment
- Fully white-labeled for HR consultants or enterprise clients
What Our Partners Are Saying
"Kriatix helped us launch an automated claims workflow in just 3 days saving weeks of dev time. The modules were easy to integrate and let us focus on scaling, not infrastructure."
Amara Patel
CTO at Medinova Health
"The platform transformed our customer service operations. We've reduced response times by 68% and increased satisfaction scores across the board."
Marcus Johnson
Head of Customer Experience at TechSolutions
"Implementation was smooth and the ROI was immediate. Within two months, we saw a 40% increase in conversion rates and significant cost reduction."
Sophia Chen
CEO at GreenPath Innovations
Frequently Asked Questions
What kind of employee data can I store in the master database?
You can store personal details, job history, payroll information, ID proofs, compliance documents, IT asset allocation, department mappings, and more. It’s fully customizable.
Can I control who sees what data across departments?
Yes. Kriatix offers role-based access controls, allowing you to define who can view, edit, or manage specific fields based on role, department, or user type.
How does the Employee Master Database integrate with other systems?
You can connect it with your HRMS, payroll, onboarding, IT asset tools, or custom APIs. Data can be synced automatically or imported in bulk using built-in connectors.
Is it secure and audit-compliant?
Absolutely. Every change is logged with timestamps and user details. You also get document expiry tracking and audit history to stay compliant with internal and regulatory standards.
Can it handle large enterprises with 1,000+ employees?
Yes. It’s built to scale from startups to enterprises. The platform supports high-volume data, multi-location teams, and fully white-labeled deployment for large organizations.